This is a summary of basic points; but, neither an exact nor in-depth description.
(For greater detail please review each charter document included on the SCOV website.)
Note 1: Each Committee Charter type is either Standing, Advisory, Service
and Support (SaS), Ad Hoc or Other as listed following the Committee name below.
Note 2: All effective committees are teams that can work together to overcome concerns, obstacles and problems. When you apply for a position on any committee you may want to ask yourself the depth of your skill set regarding teamwork. Those skills include problem solving, active listening, conflict resolution, collaboration, positivity, respect, decision-making techniques, critical thinking, empathy, communication skills, and flexibility among others. Don’t be shy about speaking to the Committee Chair for the committee your interested in about these issues.
COMPENSATION AUDIT COMMITTEE (Advisory)
Mission:
Audit performance appraisals and compensation plans for SCOV Directors reporting to the
General Manager.
Objectives:
* Audit and review performance and compensation plans as they compare to industry standards.
* Audit and review management structure and function.
* Audit and review the compensation pool recommended by the General Manager.
CONSUMER REFERRAL COMMITTEE (SaS)
Mission:
Help to insure only reputable businesses are doing business in SCOV that are licensed and have
an Insurance Certificate of Liability.
Objectives:
* Create and maintain a list of reputable businesses who are currently licensed with certificate of
liability insurance.
* Provide references and performance comments as requested by residents.
* Provide a bulletin board for residents to advertise items for sale, rent, for donation, lost & found
and wanted items & services.
COPPER CENTER RENOVATION TASK FORCE (Ad Hoc)
Mission:
Develop a design and plan to bring the Copper Center up to SCOV quality standards and use
existing or modified space to best serve the current and future needs of our community. Insure
the design and plan provides a smooth transition for all entities that will move to the Copper
Center or relocate to existing spaces within SCOV.
Objectives:
* Develop a professionally designed plan using input from residents, the HOA Board, the
Administration, the Artisan Center Task Force, the Long Range Planning Committee, and
other stakeholders who may be impacted.
* Use RFP’s generated by the GM for professional input on design recommendations, usage
trends and new spaces that may become available.
* Create transition plans for all new and current SCOV organizations that will be relocated
and/or expanded.
ELECTION COMMITTEE (Other)
(Please review the Charter for rules and prohibitions)
Mission:
Ensure a valid election or vote on an issue or issues is conducted.
Objectives:
* Ensure all elections and voting are valid and completed by the fourth Monday in March.
* Meet all Board Candidates to verify eligibility, review the election process and timeline.
* Conduct at least two community candidate forums.
* Ensure a quorum is met; certify the results of the election at the March Board meeting; and,
preserve the ballots as required by State Law.
EMERGENCY RESPONSE COMMITTEE (SaS)
Mission:
Prepare a SCOV Community Emergency Response Plan (CERP) for the potential risks associated
with the area and provide recommendations for individual household emergency plans.
Objectives:
* Develop an SCOV emergency response plan with recommendations for residents with lists of
available resources.
* Train staff and communicate the plan to residents.
FACEBOOK REVIEW BOARD
Mission:
Insure FACEBOOK violations (Policy COM-005) is fairly and transparently applied to reduce
violations and provide a constructive and civil experience for resident users.
Objectives:
* Manage the violations process from reporting through appeals.
* Document, review and recommend FACEBOOK settings, management option, rules
description changes as well as violation management processes and changes.
FINANCE BUDGET COMMITTEE (Standing)
Mission:
Review, assess and make recommendations to ensure the financial stability and strength of the
Association.
Objectives:
* The Committee shall study and make recommendations to the HOA Board on financial policies,
annual budget preparation, funding sources, monthly financial statements, and long range
financial projections.
* The Committee shall update the Capital Requirements Forecast, review the annual auditors
report and Asset Reserve Fund.
FOOD AND BEVERAGE COMMITTEE (SaS)
Mission:
The Committee shall provide advice to the Food and Beverage Director to further develop the
Views Restaurant/Lounge for the benefit of SCOV residents and their guests and provide ideas to
increase revenues and expand services based on resident feedback.
Objectives:
* Advise the Food and Beverage Director on ideas to meet or exceed customer expectations,
improve the restaurant atmosphere, and maintain competitive pricing.
* Communicate a positive impression of The Views Restaurant/Lounge to promote the facility.
* The Committee should provide recommendations on Long Range Planning and Benchmarking
as well as promoting Friend of Restaurant (FOR) for donations and fundraising.
GIFT SHOP COMMITTEE (SaS)
Mission:
Provide an outlet with professional, friendly and effective personnel trained to create an
incentive for all residents to produce quality arts and crafts for sale at the Gift Shop.
Objectives:
* Provide a positive, well-run and efficient gift shop.
* Increase sales volume and maintain support for non-profit and charity organizations that
contribute to the welfare of SCOV residents and the larger community.
GOLF ADVISORY COMMITTEE (Standing)
Mission:
To act as a conduit between resident and non-resident golfers on the one hand and the Director of Golf on the other.
Objectives:
* Provide information to golfers on concerns and projects related to the golf programs.
* Provide information to the Director on resident and non-resident needs, concerns,
desires and recommendations.
* Provide recommendations to the Director on golf programs, maintenance, playability,
scheduling, improvements, projects and cost structure as well as long term planning.
Active Health Committee (SAS)
OBJECTIVES:
Identify and develop health and wellness programs in conjunction with the SCOV staff for the active adult community
of SCOV that the committee will recommend to the staff.
Ambassadors (SAS)
OBJECTIVES
Ambassadors are “the face” of SCOV and are dedicated to maintaining the reputation of SCOV in a positive and active light. The Ambassador understands that fact versus opinion must be relayed to potential/new residents so as to not reflect any negativity on the community.
Provide a service to potential or new residents that is a warm, personal, friendly and relaxed tour of the community
Aquatic & Fitness Committee (Advisory)
OBJECTIVES:
To provide a means for users of the Aquatic & Fitness Center, including the pool at Desert Oasis, to communicate their interests, suggestions and needs to the Board of Directors and the Staff.
To research potential opportunities with regard to our current facilities, events, classes and programs for the users of the Aquatic and Fitness Center & the Desert Oasis pool.
To provide recommendations to the General Manager or designee and the BOD regarding maintenance, scheduling.
Provide recommendation to the Board of Directors regarding improvements and projects.
Architectural Inspection Group (SAS)
OBJECTIVES
Conduct a mandatory listing inspection at the time of listing by Realtor or for sale by owner or courtesy inspections, if requested by a homeowner, will only be given to the homeowner.
Conduct a mandatory escrow inspection if the property was not inspected at the time of listing. Violations will be disclosed to buyer at the time of escrow.
All homes with outstanding violations at the close of escrow will be inspected a minimum of 30 days after closing.
If a home needs painting in its entirety, or a driveway needs to be re-coated, the Conveyance Coordinator or the Covenants Coordinator must confirm the condition exists
Architectural Review Committee (Standing)
OBJECTIVES
Follow the Master Declaration and Sun City Oro Valley Development Standards as the standards to be used in rendering decisions and developing rules.
When deemed necessary, inspect residential and commercial properties for completion of alterations, changes and/or additions that have been approved by the Committee.
Name a subcommittee every ten years, beginning in 2024, to evaluate the approved house (body) and accessory (trim) and door paint color choices used in the Association as stipulated in the current Development Standards.
Review, approve and make recommendations to the Board for changes to the Sun City Oro Valley Development Standards
Code of Conduct (Special)
OBJECTIVES
Manage the current complaint process from filing, to evaluation, to the decision and appeal.
Review the responsibilities currently assigned to all people (residents, staff, Board members) during the process and recommend possible changes.
Review the timeline in the current process and recommend changes.
Review the current disciplinary actions resulting from violations as stated in our governing documents and recommend changes.
The COCRB may recommend new language to the definition of Code of Conduct as stated in the Owner & Resident Handbook, page 5, for clarification purposes and to limit the scope to communication the Association controls.
Coordinate with SCOV management and Board of Directors on changes to the Master Declaration, Bylaws, or other requirements that are subject to an SCOV Association vote.
Community Assistance Committee (SAS)
OBJECTIVES
To identify humanitarian and other helpful needs of the community generally comprised of suitable medical appliances and resources for residents.
To identify and inventory appropriate equipment for visiting family and friends of residents.
To develop and establish resources, facilities, and volunteers to address and or provide for the disbursement and collection of the inventory.
To administer the inventory of the various appliances and equipment and to maintain both the quality and the quantity of the equipment. Decisions to update and add to the inventory are made by vote of the majority of members of the Committee.
To make the inventory available at no charge to residents in a fair and responsible manner.
To raise the funds necessary for equipment and minor facility needs, receive donations from appreciative residents and to process funds raised through the SCOV accounting department.
Facilitate an aluminum can collection program for the Association
Community Directory Committee (SAS)
OBJECTIVES
1. Maintain database of owner information for the Community Directory by using the monthly Resale Report, Tipster’s Memoriam and Welcome New Neighbors lists, and information submitted by residents (Wufoo online forms and “orange cards” in New Owner packets).
2. Monthly:
Provide updated directory file, formatted for the website, to Marketing & Technology Coordinator to be uploaded to website.
Provide New Residents and Changes Report to Marketing & Technology Coordinator to be uploaded to website; copy Facilities Coordinator.
Provide updated Posse List (addresses, owners, and phone numbers) to Administrative Coordinator to be printed out for Posse; copy Posse Chair.
Provide backup copy of entire database to Communications Coordinator.
3. As needed:
Prepare specific sets of data for Administration and various Unit and State parties as requested.
Provide New Residents and Changes Report to Marketing & Technology Coordinator to be uploaded to website; copy Facilities Coordinator.
Provide updated Posse List (addresses, owners, and phone numbers) to Administrative Coordinator to be printed out for Posse; copy Posse Chair.
4. Annually:
Contact publisher
Work with Communications Coordinator and SWB Group on details related to the paper directory.
Provide updated directory file, formatted for the paper directory, to SWB Group per publisher’s production schedule.
Review and update Helpful Information pages and provide to SWB Group per publisher’s production schedule.
Work with Communications Coordinator to manage Photo/Art Contest for cover.
Work with SWB Group and Facilities Supervisor to coordinate shipping, receiving, and storing of directories.
Request Facilities Coordinator to schedule room for residential delivery day.
Muster the Army of Volunteers to deliver directory to residents.
Begin preparing for when SWB Group decides to no longer publish the paper directory.
5. Educate community about various aspects of the directory, especially the website and how to request changes:
Write monthly entry for Tipster Association Committee section.
Host a table at community events such as Club Fair, Health Fair, Courtyard Sale, etc., when the Committee Chair is available.
6. Manage and monitor Community Directory Google account, which includes:
Email address scov.community.directory@gmail.com
Contacts list to track SCOV liaisons, book delivery volunteers, publisher people, etc.
Calendar to track directory events, deadlines, etc
Government Affairs Committee:
(Standing Committee)
Mission:
To organize events to facilitate communication and interaction between our residents and town, county, state or federal political candidates, elected officials, government officials as well as groups within Sun city Oro Valley with differing opinions.
Objectives:
• Assist residents with gathering information about and gaining access to local, county, state, and federal governmental plans and operations including but not limited to:
o Government and politically oriented activities
o Legislation
o Taxes
o Meetings with candidates
o Voter registration
o Land use, planning and zoning
• Program and secure political and special interest speakers on topics applicable to the list above.
Long Range Planning Committee:
(Advisory Committee)
Mission:
To develop and recommend to the Board of Directors, a 10 year rolling plan to maintain and enhance the quality of life for residents, while ensuring Sun City Oro Valley remains competitive in attracting active adults to our community.
To field recommendations for improvements in SCOV for Members, clubs, organizations, groups, Task Forces, and Committees and review, evaluate, and develop reports which document the value of project proposals.
Objectives:
• Provide a vision for the future of the community.
• Create a plan for future improvements
• Engage residents in development of the plan
• Evaluate and revise the Plan sequence as needed, incorporating long, medium and short term projects.
Neighborhood Pride:
(Service and Support Committee)
Mission:
To promote compliance with the governing documents by homeowners to maintain property and aesthetic values.
Objectives:
• Regularly tour assigned sections of the community.
• Identify lots which appear to be out of compliance
• Report violations promptly to the assigned staff member
• Coordinate with the Architectural Review Committee when appropriate
• Attend periodic training and technical assistance sessions.
Nominating Committee:
(Other type of Committee)
Mission:
To identify, solicit and encourage applicants for positions on the Board of Directors and to continually encourage Board candidacy in the community.
Objectives:
• Identify and encourage eligible residents to stand for election.
• Hold at least one public informational meeting for prospective candidates prior to November 15.
• Review all applications received prior to December 1.
• Ensure that the applicant is fully aware of the commitment required of a Board member and is prepared to meet that obligation.
• Prepare and post a slate of candidates with the goal of having at least 2 people for each vacant Board position.
• Keep a list of potential future candidates and make it available to the next Nominating Committee.
Posse Committee:
(Service and Support Committee)
Mission:
To facilitate a community safety and security.
Objectives
• To patrol the SCOV area during the specified hours, seven days a week.
• To provide traffic and/or parking control when requested and available.
• To work in coordination with the Oro Valley Police Department.
• To assist the Oro Valley Police Department with traffic control as requested.
• To coordinate all outside activities with the SCOV General Manager.
Properties Committee:
(Standing Committee)
Mission:
To make recommendations to the SCOV Board of Directors and the staff regarding the condidion of the improvements to our facilities and assets.
Objectives:
• Provide regularly scheduled facility and ground inspections to identify the condition and maintenance needs in accordance with SCOV By-laws.
• Assist the Finance and Budget Committee in monitoring and updating the asset inventories when requested.
• Assist in space utilization when requested.
• Assist in evaluating and determining the need, cost and feasibility for modifications and new construction projects.
• Assist in reviewing construction estimates, designs, contractors, and monitor construction progress and contractor performance when requested.
• Recommend action and assist the SCOV General Manager and the Board when requested.
• Assist in monitoring imminent replacement of assets and determining cost of replacements for budget purposes.
• Make recommendations and monitor improved energy efficiencies, including, but not limited to, solar, water, natural gas and electrical power for common area and Association facilities.
• Inspect Chalk Creed twice annually to determine the condition of the creek and identify any potential threats to the surrounding properties.
Tipster Editorial Committee:
(Service and Support Committee)
Mission:
To assist in the production of SCOV’s monthly publication.
Objectives:
• To assist in the development and application of Tipster Article Standards and the implementation and compliance with SCOV Board Policy COM-001, Tipster.
• Review all submissions, except paid advertisements to ensure that all articles published in the Tipster submitted by SCOV, its’ organizations, clubs, groups, recreation and craft activities and outside sources promote the general welfare and are of interest to the residents of SCOV.
• Work with staff to enhance and improve the quality and relevance of the Tipster to residents and make recommendations to the SCOV Board.
• Serve as a marketing and recruitment tool to promote home ownership and involvement in all of SCOV amenities.